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JEDI OFFICE MANAGER NEEDED


A practice that has been redefining how people work and live for almost 30 years is looking for an office manager for a maternity cover position. The practice itself is a architecture and interior design practice and they work across interior design, architecture, workplace strategy, change management, strategic building review, space analysis and space planning, furniture selection and procurement etc.



The role is as follows:


You will be managing the day to day running of the design studio over two sites based in London Bridge. You therefore must have a hands on and can do attitude to support the fast paced nature of the two offices. The role is varied and requires adaptability and attention to detail. You will be responsible for the following:


Basics Include:

  • Responsible for Health and Safety, Security, Fire Safety etc.

  • Make sure all equipment is checked regularly and Fire risk assessments, fire escape plans, emergency contact numbers for staff etc are all kept up to date

  • Implement Covid 19 Risk assessment

  • Knowledge of Facilities management. Responsible for maintenance contracts and suppliers i.e. telephones, cleaning, electricity, gas, bin collection, recycling, power, water

  • Facilities – organising plumbers, electricians, decorators etc. to maintain the offic

  • Liaising with landlord and council to resolve outstanding issues. Coordination and management and knowledge of office lease

  • Organising work experience and maintaining schedule

  • Purchasing IT hardware and software – maintaining the software library and licenses. Coordination and communication with external IT company with direction from EA

  • Recruitment of admin staff

  • Updating PI insurance, Employer’s Liability Insurance needs to be displayed in the office by law

  • Introduction and inductions for new staff

  • Monthly recharges– work with EA to collate info for invoicing

  • Checking and verifying supplier invoices

  • Staff expensesto be checked and passed onto accountant, mentors and EA

  • Co-ordination of in house and charity events (with rest of admin team)

  • Help with co-ordination of award submissions (with rest of admin team and designers)

  • Stationary management

  • Photocopier management

  • Internal landlines and mobiles management

  • Manage cleaners and liaise with cleaning company

  • Assist with office moves

  • Assisting EA / Administration Manager

  • Managing studio runner and overseeing their daily tasks

Skills:


Word – good

Outlook – good

Excel – good

Powerpoint – good

Indesign - good


To apply for this position, please send your CV and Portfolio to hello@fatrecruitment.co.uk.

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